---
title: Navigating the Registry
description: The Ripple Registry is a powerful tool designed to streamline your team’s workflow by providing quick access to a curated pool of potential participants. By leveraging the registry, you can save time,
---

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1. [EnrollNow Knowledge Base](https://support.enrollnow.io/en/knowledge-base?hsLang=en)
2. [Registry](https://support.enrollnow.io/en/knowledge-base/registry?hsLang=en)

July 10, 2026

# Navigating the Registry

The **EnrollNow Registry** is a powerful tool designed to streamline your team’s workflow by providing quick access to a curated pool of potential participants. By leveraging the registry, you can save time, increase efficiency, and enhance productivity in participant recruitment and management.

### **Accessing Your EnrollNow Registry**

To navigate to your **EnrollNow Registry**, follow these steps:

1. Locate the **Registry** button.
2. Click the **Registry** button, found in the **top right corner** of your screen (**Red Box**).

**NOTE:** Only **site admins** and users assigned **registry access** permissions will be able to see the registry button and enter the registry. You can learn more about assigning participants here.

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### **Searching and Filtering the EnrollNow Registry**

The **EnrollNow Registry** provides two primary tools to help you efficiently locate participants:

#### **1. Searching**

- - Allows you to input **custom queries** to find **exact matches** for specific participant details.
    - Searchable fields include: 
          - **Participant Names**
          - **Global IDs**
          - **Tags**
          - **Ethnicities or Race**

#### **2. Filtering**

- - Filtering options include: 
          - **First or Last Name**
          - **Age**
          - **Sex/Gender**
          - **Study Names** (participants enrolled in)
          - **Tags** (assigned by your team)
          - **Ethnicity**
          - **Race**
          - **City**
          - **State**
          - **Zip code**
          - **Phone Number**
          - **Participant Status** (enrolled, potential, etc.)
          - **Last Contact Date**
          - **Date Created** (date created in EnrollNow)
          - **Birth Month**
          - **Custom variables** created by your study team

By combining **Searching and Filtering**, you can narrow down your registry to identify ideal participants for your study.

### **Using Registry Filters in EnrollNow**

**Registry Filters** allow you to segment your registry using **predefined variables**, including both EnrollNow **preset variables** and **custom variables** created by your lab for specific studies.

#### **Creating a New Filter**

To add a filter to your registry, follow these steps:

1. **Click the "Add Filter"** button.

    2.  A new **filter box** will appear, allowing you to define your filtering criteria.

    3.  Configure your filter:

- - **Filter Type:** (e.g., Age, Sex/Gender, Studies, etc.).
    - **Filtering Method:** (e.g., "is equal to," "greater than," "contains").
    - **Specific Value for filtering:** (e.g., Age **≥ 40**).

Additionally, your lab can create **custom variables** tailored to your study's unique requirements which can then be used as a filter within the Registry.

**NOTE:**   When performing a search for numerical or text-based values that include a decimal point or period, always enclose the value in quotation marks (`""`).

- Ensures the search function accurately retrieves relevant results.
- Prevents misinterpretation of the decimal point as a separator or formatting character.

#### **Example:**   If you are searching for participants with a BMI of 28.7, enter: "28.7" instead of 28.7.

#### **Adding Participants to the Registry**

If a participant isnot yet enrolled in an active study, you can manually add them to your registry using the **"Add Participant"** button.

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### **Enrolling Participants in a Study**

Once you have filtered the participants in the registry and identified your target participants, you can add them to a study **individually or in bulk** for **consideration or enrollment**.

  **Steps to Add Participants to a Study:**

1. **Select a Participant:** Click the checkbox next to a participant’s name.
2. **Select All Participants:** Click the "Select All" button or click the box to the left of the participant's name to include the chosen filtered participants.
3. **Choose a Study:** Open the drop-down list of studies and select your desired study.
4. **Apply the Selection:** Click the **"Apply"** button to finalize the enrollment.
5. **Confirm Additions:** Click the "Yes, Add Participants".

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NOTE:  Using the same process, you can also **delete participants** from your registry if needed.

 

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