---
title: Sharing Reports with Other Users
description: The Report Builder allows teams to create reports that support a variety of workflows. A user’s Site Permissions determine whether they can build reports, while their Study Permissions determine which data they can view.  
---

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October 1, 2026

# Sharing Reports with Other Users

The Report Builder allows teams to create reports that support a variety of workflows. A user’s **Site Permissions** determine whether they can build reports, while their **Study Permissions** determine which data they can view.  

### Building and Sharing Reports

Users must have **Site Admin** or **Site Manager** permissions to build reports. These users can share reports with other team members, including those who do not have permission to build reports.

Users who cannot build reports can still **run** reports shared with them.

### Data Visible in Reports

Study-level permissions control the data a user can see in any report, whether they created it or it was shared with them. Sharing a report does not grant access to additional studies or restricted data.

The examples below show how permissions affect the data displayed in a report:

| User | Site Permission | Study Permissions | Report Data Visible |
| --- | --- | --- | --- |
| John | None | Study A: No Access; Study B: Admin | Only data from Study B. |
| Mary | Registry Access | Study A: Manager; Study B: RA | All data from Study A and non-PHI data from Study B. |
| Susan | Site Manager | Study A: Admin; Study B: Read Only | All data from Studies A and B. |
| Thomas | Site Admin | Study A: Leader; Study B: No Access | Only data from Study A. |

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