---
title: Creating & Managing a Status in EnrollNow
description: Study Statuses enable you to organize participants into custom groups as they move through the screening, enrollment, and event protocol stages of your study. These statuses serve as flexible categori
---

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1. [EnrollNow Knowledge Base](https://support.enrollnow.io/en/knowledge-base?hsLang=en)
2. [Study Settings](https://support.enrollnow.io/en/knowledge-base/study-settings?hsLang=en)
3. [Statuses](https://support.enrollnow.io/en/knowledge-base/study-settings?hsLang=en#statuses)

July 17, 2026

# Creating & Managing a Status in EnrollNow

Study Statuses enable you to organize participants into custom groups as they move through the screening, enrollment, and event protocol stages of your study. These statuses serve as flexible categories to visually distinguish participants on the Study Dashboard, as well as the Potential and Enrolled Participant pages.

### **![](https://support.enrollnow.io/hs-fs/hubfs/image-png-Jul-16-2026-04-37-28-6015-PM.png?width=670&height=374&name=image-png-Jul-16-2026-04-37-28-6015-PM.png)**

### **Creating and Editing Statuses**

Customizing Statuses is crucial for effectively managing your study's workflow. To add or edit Statuses:

1. Navigate to the **Study Settings** tab.
2. Click on the **Statuses** section.

By default, a new study includes two Statuses: **Potential Participants** and **Enrolled Participants**. When creating a new Status, you can specify whether it will appear under the **Potential Participants** or **Enrolled Participants** tab.

![](https://support.enrollnow.io/hs-fs/hubfs/image-png-Jul-16-2026-04-13-48-2450-PM.png?width=670&height=286&name=image-png-Jul-16-2026-04-13-48-2450-PM.png)

 

**Status Limit Recommendation**

To ensure smooth performance, avoid adding more than **15 Statuses** per page. This includes a maximum of 15 Statuses on the **Potential Participants** page and 15 on the **Enrolled Participants** page. Exceeding this limit may cause pages to load slowly.

### **Creating and Managing Statuses**

#### **To Create a New Status:**

- **Add a New Status**: 
    - Click the "Add Potential Status" or "Add Enrolled Status" button under the tab where the new Status will appear (either **Potential Participants** or **Enrolled Participants**).
- Name the **Title** of the status.
- Add **Category** for the status.
- Add **Help Text** to describe the purpose of the Status. 
    - This Help Text is viewable by hovering over the Status name on the Potential or Enrolled Dashboards.
- Click **Save.**

  ![](https://support.enrollnow.io/hs-fs/hubfs/image-png-Jul-16-2026-04-15-59-2004-PM.png?width=255&height=361&name=image-png-Jul-16-2026-04-15-59-2004-PM.png)

### **![](https://support.enrollnow.io/hs-fs/hubfs/image-png-Jul-16-2026-04-16-47-1615-PM.png?width=596&height=327&name=image-png-Jul-16-2026-04-16-47-1615-PM.png)To Edit or Delete a Status:**

1. Click on the Status to open the **Edit Status** window.
2. Make changes or delete the selected Status.

**Important:** Remove all participants assigned to a Status before deleting it in the Study Settings.

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### **To Reorder Statuses:**

1. Click the **blue Reorder** button (on the right).
2. Drag and drop Statuses into the desired order for your study protocol.

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#### **Additional Resources**

For additional guidance, refer to the following resources:

- To learn how to move participants to a different Status, click **[here](https://support.enrollnow.io/en/knowledge-base/moving-participants-between-statuses?hsLang=en)**[.](https://support.enrollnow.io/en/knowledge-base/moving-participants-between-statuses?hsLang=en)
- To learn how to associate Statuses with Events, click [**here**.](https://support.enrollnow.io/en/knowledge-base/assigning-events-to-statuses?hsLang=en)

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