Understanding EnrollNow's Audit Log

The EnrollNow Audit Log allows Site Admins to review user activity related to participant profile cards. It records actions such as creating, viewing, and modifying participant records, providing visibility into:

Who performed an action
What action was performed
Which participant record was affected
When the action occurred

This information can help Site Admins understand user workflows, investigate data changes, and troubleshoot participant record issues.

For example, the Audit Log can identify the user who changed a participant’s status and the date and time the change occurred.

What the Audit Log Tracks

Each entry in the Audit Log includes the following six key pieces of information:

User: The EnrollNow user who performed the action.

Action: The type of activity performed, such as Created, Modified, Deleted or Viewed.

Participant: The participant whose profile was affected.

Field Modified: The participant field that was changed, when applicable.

Study: The study in which the action occurred.

Timestamp: The date and time the action occurred.

Accessing the Audit Log

Only users with Site Admin permissions can access the Audit Log.

To open the Audit Log:

Select Site Admin from the Navigation Bar.
Select the Audit Log module.

Filtering the Audit Log

Use the filters at the top of the Audit Log to narrow the displayed results.

Search
- Search for a participant or EnrollNow user by name.
Time Period
- Select a date range to view activity that occurred during a specific timeframe.
Type of Change
- Filter the results by one of the following action types:
  - All (default selection)
  - Created
  - Modified
  - Viewed

Tip: Begin a new search by selecting the appropriate Time Period. You can then apply the Search and Type of Change filters as needed. You do not need to use every filter for each search.

Reading the Audit Log (Sample)

Each record in the Audit Log provides a snapshot of a specific user action. Here's what you'll see:

Date and Time – When the action occurred.

User Name – The EnrollNow user who performed the action.
Action Type – A visual icon and label indicating whether a record was Created, Modified, Deleted or Viewed.
Participant Information – The participant involved in the action, displayed with an internal ID (note: this is not the Global ID).
Changed Field(s) – If applicable, details of the field(s) that were changed.
Participant Name.

NOTE: The participant ID displayed in the Audit Log is an internal EnrollNow ID and is not the participant’s Global ID.

TIP: Selecting a participant’s name will not open their profile. Instead, the Audit Log will be filtered to display all recorded activity associated with that participant.

Types of Actions Tracked

Create: A new participant was added to the registry. ( visual indicator)
Deleted: A participant was deleted from the Registry. ( visual indicator}
Modified: An existing participant's data was updated. Fields that may trigger a modification log include: (visual indicator)
- Demographic Information
- Preferred Contacts (Not logged)
- Status Changes
- Event Updates
- Recruitment Tags
- Family ID Assignments
- Consent Assignment (Not logged when viewing only)
- Form Views/Downloads (Not submission; submissions via survey are logged as record creation)
- Contact for Future Studies
- IDs
- Date of Last Contact
- Signed Consent Form Uploads

Viewed A participant profile card was accessed without any changes being made. (visual indicator)

What the Audit Log Does Not Track

While the Audit Log provides detailed insight into participant profile changes, some elements are not tracked, including:

Comment Logs
Contact Logs
Tasks
Contact Methods (e.g., email, phone, SMS)
Custom Variables
Exports or Imports